Privacy policy.
Effective Date: February 5th, 2025
1. Introduction
Scout Media Productions ("we," "our," or "us") is committed to protecting the privacy and personal information of our clients and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada.
2. Information We Collect
We collect personal information that you voluntarily provide to us through our website forms and other communications. This may include:
Name: First and last name.
Email Address: To communicate with you.
Phone Number: To contact you regarding our services.
Business Name: To identify your company and tailor our services accordingly.
3. How We Use Your Information
The personal information we collect is used for the following purposes:
Service Delivery: To provide you with our content creation services, including planning, filming, editing, captioning, and posting content.
Communication: To respond to your inquiries, schedule consultations, and inform you about updates or offers related to our services.
Marketing: To send you promotional materials and offers that may be of interest to you.
4. Disclosure of Your Information
We do not sell, trade, or otherwise transfer your personal information to outside parties, except as described below:
Third-Party Service Providers: We may share your information with trusted third parties who assist us in operating our website, conducting our business, or servicing you, provided that these parties agree to keep this information confidential.
Legal Requirements: We may disclose your information when required by law or to protect our rights, property, or safety.
5. Data Storage and Security
Your personal information is stored securely using the following methods:
Cloud Storage: Limited access storage on Google Drive.
Customer Relationship Management (CRM): Data flows into Meta's CRM system, where our sales team accesses and manages the information.
Backup Storage: Data is automatically populated into a Google Sheets document for long-term storage and backup purposes.
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
6. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and understand where our visitors are coming from. You can set your browser to refuse cookies or alert you when cookies are being sent. However, some parts of our website may not function properly without cookies.
7. Your Consent
By providing us with your personal information, you consent to our collection, use, and disclosure of that information as described in this Privacy Policy.
8. Accessing and Correcting Your Information
You have the right to access and correct your personal information held by us. If you wish to review, update, or delete your information, please contact us at info@scoutsask.ca.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on our website.
This Privacy Policy reflects our ongoing commitment to protecting your data. While it is formally published as of February 5th, 2025, our data handling practices have been consistent with these principles prior to this date.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Scout Media Productions
Email: info@scoutsask.ca
Phone: 1 (306) 731.1933
By implementing this Privacy Policy on your website and including its URL in your lead generation forms, you will be compliant with PIPEDA requirements. If you need further assistance or have additional questions, feel free to ask.